Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         To carry out, plan, direct, coordinate and supervise the studies necessary to carry out education and training in line with the vision and mission of the faculty.

Roles and Responsibilities

·         To perform the duties given in law No. 2547 on Higher Education.

·         He/she chairs the faculty academic board, the faculty board, the faculty administrative board and the faculty disciplinary committee and ensures the implementation of the board's decisions.

·         He/she determines the mission and vision of the faculty and shares it with all the staff of the faculty, and motivates the employees to realize it.

·         He/she ensures the preparation of the faculty's budget every year.

·         He/she lays the groundwork for the effective, efficient, and legal acquisition and use of movable assets.

·         He/she prepares the staff needs of the faculty and presents them to the Rectorate.

·         He/she performs the duty of general supervision and control over the units of the faculty.

·         He/she provides the formation of an information system in the computer and output environment of the faculty.

·         He/she ensures the preparation and implementation of the surveys required for the information system.

·         He/she guarantees the faculty's regular continuation of instruction and training.

·         He/she develops policies and strategies related to education and research.

·         To prepare the ground for organizing events such as courses, seminars and conferences in the areas needed for the administrative and academic staff of the faculty.

·         He/she ensures that faculty evaluation and quality improvement studies are carried out regularly.

·         He/she identifies the problems related to the education system of the faculty, resolves them, and conveys them to top management when necessary.

·         He/she follows the rising values in education and ensures its implementation on the basis of the faculty.

·         He/she ensures the regular preparation and maintenance of research projects in the faculty

·         He/she ensures that the necessary studies are carried out for the accreditation of the programs in the faculty.

·         He/she provides the preparation of the strategic plan of the faculty.

·         He/she guarantees the effective and efficient use of the faculty's physical assets and human resources.

·         He/she ensures that the security measures are taken in the faculty campus.

·         He/she represents the faculty at a high level.

·         At the end of each academic year, he/she reports to the Rector on the functioning of the general situation of the Faculty.

·         Performs other duties assigned by the Rector regarding her/his field.

·         To ensure that the activities in the field of duty and responsibility are carried out in accordance with the definitions and instructions of the current internal control system.

·         He/she acts in accordance with the principles of saving.

·         He/she provides an environment that will enable staff to do their jobs more effectively and efficiently.

Job Authority

·         To have the authority to perform the above-mentioned duties and responsibilities.

·         Being able to use the tools and equipment required for the completion of the activity.

·         To use the representation authority of Suleyman Demirel University.

·         To have signing authority.

·         Being spending authority.

·         To have the authority to assign, direct, control, warn, request information to on personnel under his/her order.

·         To have the authority to punish, reward, record, train, change job and give permission to the managers and personnel under his/her subordinate.

·         To have the authority to decide and approve the evaluations in the selection of the personnel to be recruited to the institution.

Manager Closest to The Dean

·         Vice-Chancellor.

Job Titles which Dean is The Manager

·         Deputy Deans, Department Heads, Faculty Members, Faculty Secretary, Department Secretaries Dean's Office.

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547.

·         To have work experience at the level required by the job.

·         To have managerial qualifications; know the management and administration requirements.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         The Dean is responsible to the Rector of Suleyman Demirel University, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         To carry out, plan, direct, coordinate and supervise the studies necessary to carry out education and training in line with the vision and mission of the faculty.

Roles and Responsibilities

·         He/she is responsible for fulfilling the duties of the deputy dean specified in Article 16 of the Law No. 2547.

·         He/she assists the Dean most closely in all management and administration of the unit.

·         He/she deals with roles given by dean such as:

o   Education-Related Jobs

o   Student affairs

o   Foreign Affairs (Farabi – Erasmus Programs)

o   Bologna Coordination Program management

o   Faculty Web Management

o   Follow-up of Faculty Board Meetings, Follow-up of Faculty Administrative Board Meetings.

·         He/she prepares the strategic plan of the faculty.

·         He/she develops policies and strategies related to education and research.

·         He/she prepares academic general assembly presentations in each academic year.

·         He/she examines the documents to be submitted to the education-related boards.

·         When necessary, he/she makes sure that the faculty's rules and guidelines are prepared.

·         He/she provides the application of "Teaching Process Evaluation Surveys" to the instructors.

·         He/she ensures that the instructors conduct their classes regularly.

·         He/she plans the work on lesson plans, distribution of classrooms, exam programs, and chairs the groups to be formed for these works.

·         He/she monitors the lessons, conducts the exams on time, supervises the effective use of classrooms, and ensures the coordination of the computer laboratory.

·         He/she controls the course assignments, identifies the instructors to be requested from outside the faculty, and informs the dean about it.

·         He/she ensures that course registrations are made regularly at the beginning of each semester.

·         He/she prepares and implements the faculty evaluation surveys of the students.

·         He/she provides the organization of orientation activities for new students.

·         He/she organizes the election of class representatives and faculty representatives and chairs these meetings.

·         He/she does the work and follow-up of the transfer of students from other universities, double major, foreign student admission.

·         He/she supervises the works related to student health report and permits.

·         He/she monitors student numbers, success and keeps statistics.

·         He/she carries out all kinds of scholarship transactions and chairs the commissions to be established.

·         He/she deals with the problems of poor, disabled and needy students.

·         He/she monitors student investigation files.

·         He/she organizes the work related to the graduation ceremony.

·         He/she supervises all kinds of activities organized by student clubs and students.

·         He/she examines student clubs' requests such as posters, equipment, and lounges.

·         He/she listens to student problems on behalf of the dean and works to solve them.

·         He/she helps students who want to benefit from ERASMUS and FARABI programs and coordinates with departments.

·         He/she monitors the success of foreign students coming abroad and ensures coordination with the Ministry of National Education and relevant embassies.

·         He/she prepares the diploma supplement considering the European Credits Transfer System (ECTS- ECTS) based on the programs and ensures that it is given to the students who want it.

·         He/she provides the formation of an information system in the computer environment of the faculty.

·         He/she ensures the preparation and regular operation of the web page of the faculty.

·         He/she maintains relations with related institutes

·         He/she examines student internship requests.

·         He/she examines job applications sent to the faculty, ensures that these applications are published

·         He/she determines the students who will work in part-time status, their working hours and places.

·         He/she organizes events such as conferences, panels, meetings, symposiums, seminars, meals, excursions, technical trips to be organized by the faculty.

·         To comply with the ethical rules of the faculty, to participate in internal control activities.

·         He/she performs other duties assigned by the dean.

·         Vice-Deans must know the activities of other Vice-Deans.

·         When the dean is not on duty, they have full authority both in terms of administration and expenditure.

·         He/she is responsible to the Dean for the fulfillment of the above-mentioned duties.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

o   To use the representation authority of Suleyman Demirel University.

o   To have signing authority.

o   Being spending authority.

o   To have the authority to assign, direct, control, warn, request information to on personnel under his/her order.

Manager Closest to The Vice-Dean

·         Dean

Job Titles which Vice-Dean is The Manager

·         Department Heads, Faculty Members, Faculty Secretary, Department Secretaries Dean's Office.

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547.

·         To have work experience at the level required by the job.

·         To have managerial qualifications; know the management and administration requirements.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         The vice-dean is responsible to the dean of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         To carry out, plan, direct, coordinate and supervise the studies necessary to carry out education and training in line with the vision and mission of the faculty.

Roles and Responsibilities

·         He/she is responsible for fulfilling the duties of the deputy dean specified in Article 16 of the Law No. 2547.

·         He/she assists the Dean most closely in all management and administration of the unit.

·         He/she deals with roles given by dean such as:

o   Human resources

o   Accounting Financial Affairs (Purchasing)

o   Fixtures, Goods Works

o   Civil Defense Affairs

o   Follow-up of Faculty Board Meetings, Follow-up of Faculty Administrative Board Meetings.

·         To preside over committees such as faculty academic board, faculty board and faculty administrative board in the absence of the dean.

·         To follow the appointment, staff, leave, report and other personal rights of the academic and administrative personnel, to listen to the requests of the personnel and to resolve them.

·         Supervising the disciplinary actions of academic and administrative staff.

·         Planning the use of the building and the distribution of rooms.

·         To review the preparations for study rooms and classrooms, to determine the needs and to supervise the studies.

·         Supervising technical services.

·         Ensuring that necessary precautions are taken regarding laboratories.

·         Ensuring the execution of plans for interior and exterior repair of the building.

·         To have meetings with the department heads about the materials to be taken to the faculty, to listen to their opinions and suggestions.

·         To meet the needs of the faculty, to select and supervise the personnel in charge.

·         To ensure the selection and supervision of the personnel in charge to meet the needs of the faculty.

·         Inspecting the accrual and goods services, ensuring that the warehouses are kept in order.

·         To support the use of parking lots and the elimination of problems.

·         Arranging relations with the cafeteria.

·         Dealing with the cleanliness and orderliness of administrative buildings and classrooms.

·         To determine the duties and responsibilities of the administrative staff.

·         Ensuring the regular operation of printing, photocopying and information processing units.

·         To ensure that the internal and external announcements are audited.

·         Ensuring that the forms coming from the departments are delivered to the relevant units on time.

·         To organize relations with OSYM and Open Education System (OES)

·         Preparing the annual report, strategic plan, compliance action plan and audit report.

·         Supervising and completing the works related to auctions and purchasing.

·         Examining and supervising the book exhibitions, stands and posters to be opened in the faculty.

·         Controlling cleaning services.

·         To regularly open and evaluate the wish and suggestion boxes.

·         To arrange and control course fee forms.

·         To participate in internal control activities.

·         He/she performs other duties assigned by the dean.

·         Vice-Deans must know the activities of other Vice-Deans.

·         When the dean is not on duty, they have full authority both in terms of administration and expenditure.

·         He/she is responsible to the Dean for the fulfillment of the above-mentioned duties.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

o   To use the representation authority of Suleyman Demirel University.

o   To have signing authority.

o   Being spending authority.

o   To have the authority to assign, direct, control, warn, request information to on personnel under his/her order.

Manager Closest to The Vice-Dean

·         Dean

Job Titles which Vice-Dean is The Manager

·         Department Heads, Faculty Members, Faculty Secretary, Department Secretaries Dean's Office.

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547.

·         To have work experience at the level required by the job.

·         To have managerial qualifications; know the management and administration requirements.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         The vice-dean is responsible to the dean of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

•    Organizing administrative and academic affairs necessary to carry out education and training in line with the vision and mission of the faculty also responsibly towards the Dean and Vice-Deans

Roles and Responsibilities

The Faculty secretary, who answers to the dean, is in charge of carrying out the administrative services of the faculty, as stated in paragraph (b) of Article 51 of the Higher Education Law No. 2547.

·         To plan, coordinate, and supervise the execution of the subjects falling within the Faculty Secretariat in a healthy, orderly, and harmonious manner under the relevant legislation.

·         To make the financial year budget preparations of the faculty and to ensure that the budget is used in the best way.

·         Ensuring the execution of internal and external correspondence.

·         He/she takes the necessary security measures in the faculty campus.

·         To ensure the continuation of the heating, lighting, cleaning, maintenance and repair services of all the buildings of the faculty.

·         Ensuring the purchasing of goods and services needed in the faculty.

·         Participating in the organization and distribution of study rooms.

·         He/she ensures the execution of cleaning services and makes the necessary controls.

·         He/she assures the effective and economical use of resources by acting under the principles of saving.

·         He/she provides the course tools needed by the instructors.

·         He/she makes sure that the inventories of the faculty's equipment are maintained and kept in working order.

·         Organizing ceremonies organized by the faculty.

·         To follow the legislation concerning the activities of the faculty secretariat.

·         To follow up the payments regarding the personal rights.

·         He/she participates in and supervises civil defense efforts.

·         He/she monitors the examination procedures of the academic staff to be admitted to the faculty and ensures that the results are submitted to the Rectorate.

·         He/she organizes the reminders for the academic staff members' periods of office extensions.

·         Coordinating student affairs.

·         Coordinating personnel affairs.

·         Supervising the personnel, ensuring that the personnel continue to work under the dress code.

·         To ensure coordination between the units/staff of the faculty secretariat.

·         To ensure that the units/staff work in cooperation and harmony, and to solve the problems that arise.

·         To inform him/her superiors about the work related to their duties.

·         To produce projects for the efficient operation of faculty units/staff.

·         To open disciplinary investigations to its personnel, when necessary, as stipulated in the legislation.

·         To prepare the annual activity report of the studies.

·         To perform other duties as deemed appropriate by the dean and vice-deans.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

o   To use the representation authority of Suleyman Demirel University.

o   To have signing authority.

Manager Closest to Faculty Secretary

·         Dean and vice-Deans.

Job Titles which Faculty Secretary is The Manager

·         Department secretaries and dean's office.

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547.

·         To have work experience at the level required by the job.

·         To have managerial qualifications; know the management and administration requirements.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         The faculty secretary is responsible to the dean and vice-deans of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

·         657 Civil Servants Law

·         Decree on the Administrative Organization of Higher Education Institutions.

Job Description

The faculty board, chaired by the dean, consists of department heads and, if any, institute and school managers affiliated to the faculty. In addition to, it comprises three faculty members who will be chosen by the full professors, two faculty members who will be chosen by the associate professors, and one faculty member who will be chosen by the assistant professors. Their term of office is 3 years. The faculty board normally meets at the beginning and end of each semester. The dean calls the Faculty Board to a meeting when he/she deems it necessary.

Roles and Responsibilities

The duties and responsibilities of the faculty board are determined in paragraph (b) of article 17 of the Higher Education Law No. 2547.

·         Choosing the plan, schedule, and calendar for the faculty's education, training, scientific research, and publication activities as well as the guiding principles for these endeavors.

·         Selecting a member of the faculty executive board.

·         To perform other duties assigned by these laws and regulations.

Job Authority

·         To have the authority to perform the above-mentioned duties and responsibilities.

·         To use the tools and equipment for the realization of the activities.

·         To use the representation authority of Suleyman Demirel University.

Manager Closest to Faculty Board

·         Office of the dean

Responsibility

·         The faculty board is responsible to the dean and vice-deans of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

The faculty executive board, chaired by the dean, consists of three professors, two associate professors and an assistant professor to be elected by the faculty board for three years. The faculty board of directors convenes upon the call of the dean. If necessary, the faculty executive boards can establish temporary working groups, education coordinators and regulate their duties.

Roles and Responsibilities

The duties and responsibilities of the faculty executive board substring of dean are determined in paragraph (b) of article 17 of the Higher Education Law No. 2547

·         Assisting the dean in the implementation of the principles determined by the decisions of the faculty board.

·         To ensure the implementation of the faculty's education, training, plans and programs and the calendar.

·         Preparing the faculty's investment, program and budget draft.

·         Making decisions on all matters brought by the dean regarding faculty management.

·         To decide on the admission of students, their course adjustments, and the procedures related to education and examinations.

·         To perform other duties assigned by this law.

Job Authority

·         To have the authority to perform the above-mentioned duties and responsibilities.

·         To use the tools and equipment for the realization of the activities.

·         To use the representation authority of Suleyman Demirel University.

Manager Closest to Faculty Executive Board

·         Office of the dean

Responsibility

·         The faculty executive board is responsible to the dean and vice-deans of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         To perform administrative and academic affairs that necessary to carry out education and training in line with the vision and mission of the faculty within the department.

Roles and Responsibilities

The duties of department heads are specified in Article 21 of the Law No. 2547.

·         The department head is in charge of the division.

·         The head of the department leaves one of the faculty members as a deputy for periods when he/she will not be on duty.

·         The head of the department is responsible for the education, training and research of the department at all levels.

·         He/she is responsible for the regular and efficient execution of all activities of the department.

·         He/she chairs departmental boards.

·         He/she informs the dean's office in writing about the department's requirements.

·         He/she ensures that all kinds of correspondence between the Dean's Office and the Department are carried out in a healthy manner.

·         He/she provides coordination between the fields area affiliated to the department.

·         He/she ensures that the course distribution of the department is made in a balanced way among the lecturers.

·         He/she makes sure that the department's education and training are kept in a systematic fashion.

·         He/she ensures timely and accurate preparation of additional course and exam fee schedules.

·         He/she identifies the department's problems related to education and convey them to the dean's office.

·         He/she carries out the department's evaluation and quality improvement studies, presents the reports to the dean's office.

·         He/she carries out the accreditation studies of the programs affiliated to the department.

·         He/she aims to foster open communication among the department's faculty members in order to carry out instruction and scientific research effectively and efficiently.

·         He/she provides the necessary information about the department for the faculty academic general assembly.

·         He/she ensures that course registrations are made regularly at the beginning of each semester.

·         The department head is closely interested in the educational problems of its students.

·         He/she ensures that the student-instructor relations in the department are carried out in a regular and healthy way in line with the aims of education.

·         He/she holds meetings with advisors so that course registrations can be made regularly.

·         He/she ensures the proper implementation of undergraduate education and examination regulations.

·         He/she ensures that the instructors conduct their classes regularly.

·         The department head provides the planning and execution of the ERASMUS/FARABI programs.

·         To participate in internal control activities.

·         He/she performs other duties assigned by the dean.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

o   To use the representation authority of Suleyman Demirel University.

o   To have signing authority.

o   To have the authority to assign, direct, control, warn, request information to on personnel under his/her order.

Manager Closest to Department Heads

·         Vice-Deans

Job Titles which Department Heads is The Manager

·         Faculty Members, Department Secretaries

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547.

·         The head of the department is appointed from among the professors of the department. In the absence of a professor, associate professors are appointed. If there is no associate professor, he/she is appointed from among assistant professors. Appointments are made at colleges connected to the faculty on the principal's advice. All appointments are made by the dean for a 3-year term. In colleges affiliated to the rectorate, on the recommendation of the principal, he/she is appointed by the rector for a period of 3 years.

·         To have work experience at the level required by the job.

·         To have managerial qualifications; know the management and administration requirements.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         The department head is responsible to the dean and vice-deans of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         Organizing affairs which is related to academic unit that necessary to carry out education and training in line with the vision and mission of the faculty within the department.

Roles and Responsibilities

·         He/she chairs the board of academic unit in the department and executes the board's decisions.

·         He/she provides coordination between faculty members in the academic unit.

·         He/she distributes the course of the academic unit in a balanced and reasonable way among the instructors.

·         He/she ensures that all kinds of correspondence between the department head and its own unit are carried out in a healthy way.

·         He/she ensures timely and accurate preparation of additional course and exam fee schedules.

·         He/she performs the general supervision and control duties in the academic unit.

·         He/she ensures the regular continuation of education in the academic unit.

·         He/she identifies the educational problems of the academic unit and conveys them to the department head.

·         He/she ensures that the student-instructor relations in the unit are carried out in a regular and healthy way in line with the aims of education.

·         He/she tries to create an appropriate communication environment among the faculty members in the unit to carry out education and scientific research in an efficient and effective manner.

·         He/she ensures the regular preparation and maintenance of research projects in the unit.

·         He/she carries out evaluation and quality improvement studies in academic unit.

·         He/she enables the determination of the output qualifications of the academic unit.

·         He/she prepares the self-evaluation report of the unit.

·         He/she prepares the strategic plan of the unit.

·         He/she performs the necessary studies for accreditation of the unit.

·         He/she prepares the annual reports of the evaluation and quality improvement studies of the academic unit and presents them to the department head.

·         He/she provides the necessary information about the academic unit for the faculty academic general assembly.

·         He/she prepares the seminar programs of the unit in each academic semester and presents them to the Head of the Department.

·         He/she ensures that course registrations are made regularly at the beginning of each semester.

·         He/she holds meetings with advisors so that course registrations can be made regularly.

·         He/she ensures the implementation of the counseling directive.

·         He/she ensures that the lecture notes are entered into the automation system on a regular basis.

·         He/she provides the preparation of classroom door programs and instructor door programs.

·         He/she ensures that the course and teaching programs prepared by the instructors are announced on the internet and announced to the students.

·         He/she ensures that the instructors conduct their classes on a regular basis.

·         He/she ensures the planning and execution of ERASMUS/FARABI programs.

·         He/she provides the preparation of the diploma supplement by taking into account the European Credits Transfer System (ECTS- ECTS) in the academic unit.

·         To participate in internal control activities.

·         He/she performs other duties assigned by the dean.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Head of Academic Unit

·         Deputy Head of Department

Job Titles which Head of Academic Unit is The Manager

·         Faculty Members, Department Secretaries

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547.

·         To have work experience at the level required by the job.

·         To have managerial qualifications; know the management and administration requirements.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         The head of academic unit is responsible to the head of department, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         The head of the department can appoint at most two of the faculty members in his/her department as the vice chair.

·         The head of the department can change his/her assistants when he/she deems it necessary.

·         The duties of the department head's assistants are ended along with the head of department office.

·         Deputy heads of department are the faculty member who assist the department head in fulfilling his/her duties and are not the hierarchical supervisor of the faculty member working in the unit.

·         The deputy heads of the department act as the hierarchical supervisor of the faculty member in the department, if they deputize for the head of the department.

Roles and Responsibilities

·         To act under the aims and principles specified in Articles 4 and 5 of the Higher Education Law.

·         Planning the faculty member and teaching staff needs of the department and presenting it to the Head of the Department.

·         Ensuring a balanced distribution of lessons.

·         Updating the lesson plan and course contents and making them compatible with other universities.

·         To participate in departmental boards.

·         To plan the organization of national and international congresses in the scientific field.

·         Preparing the course and exam programs of the department and supervising their implementation.

·         To open graduate and doctorate programs in order to train academic staff for the department.

·         To establish cooperation and solidarity among the faculty member.

·         To start preparations for the extension of the teaching staff's terms of Office.

·         To ensure efficient, effective and economical use of resources.

·         To monitor the attendance and success of the students.

·         Evaluating the status of students with a report and on leave.

·         Carrying out studies on graduation thesis and graduate theses.

·         Submitting the report to the dean's office by carrying out the obligatory work to be done every year, such as the department's activity report, strategic plan, and performance criteria.

·         Coordinating the studies related to ERASMUS and FARABI programs.

·         Dealing with the problems of disabled and foreign students.

·         Ensuring that documents related to additional course payments are delivered to the dean on time.

·         Dealing with the needs of the department.

·         Determination of undergraduate and graduate thesis advisories and their balanced distribution to the instructors, preparing course and exam programs.

·         Making student council elections.

·         To update the department's WEB page.

·         Ensuring and monitoring the formation of graduate thesis committee.

·         To monitor the leave and assignment requests of the instructors.

·         Increasing student counseling services, arranging meeting hours with students, listening to their problems.

·         Organizing in-departmental seminars.

·         To participate in internal control activities.

·         He/she performs other duties assigned by the dean, vice-deans, head of department.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Deputy Heads of Department

·         Head of Department

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547.

·         To have work experience at the level required by the job.

·         To have managerial qualifications; know the management and administration requirements.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         The deputy head of department is responsible to the head of department, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         Working that necessary to carry out education and training in line with the vision and mission of the faculty within the department.

Roles and Responsibilities

·         To act under the aims and principles specified in Articles 4 and 5 of the Higher Education Law.

·         Participating in scientific and academic activities within the faculty.

·         To provide the information and documents requested by the faculty for the courses and laboratories they are responsible for.

·         To ensure the complete execution of the course programs.

·         Participating in student counseling services, helping students adapt to the department and environment.

·         To obtain the necessary permissions from the department chair for approval and changes to be made in the courses and laboratories that they are responsible for.

·         To conduct improvement studies under the findings of the end-of-semester course evaluation forms that his students complete for the courses for which they are responsible.

·         To perform other duties specified in the Higher Education Law and Regulations.

·         To constantly improve yourself, to improve their foreign language and academic knowledge and intellectual equipment, organizing extracurricular university activities and contributing to the organized activities, to carry out social responsibility projects, to be a leader of the society and to be useful to its students.

·         Participating in the meetings stipulated by the head of the department, supporting the activities.

·         To conduct scientific research and publications.

·         To support the organization of national and international congresses in the scientific field.

·         To ensure equality between the subjects to be explained and questions to be asked in the lessons by holding meetings between the instructors who teach the same course.

·         To ensure efficient, effective and economical use of resources.

·         To monitor the attendance and success of the students.

·         To support the department's educational activities, strategic plan, performance criteria, etc.

·         Participating in studies related to ERASMUS and FARABI programs.

·         Dealing with the problems of disabled and foreign students.

·         To deliver the forms, which are the basis for additional course payments, to the accrual unit in a timely and complete manner.

·         To assist those concerned in the use and protection of classrooms.

·         To investigate the reasons for absenteeism and failure of the students participating in the undergraduate, graduate and doctoral programs, to report the results to the head of the department.

·         To present the annual academic activities to the head of the department in a list.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         To carry out other tasks given by the head of academic unit, head of the department and the dean.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Faculty Members

·         Head of Department, Dean’s Office

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Faculty members are responsible to the head of department, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         Lecturer are responsible for teaching and practicing.

·         People who are known for works in their fields of expertise can be assigned to universities and their affiliated units with a periodical or course hour fee.

Roles and Responsibilities

·         To try to use all of its current potential in order to achieve the department's and faculty's aims and objectives.

·         To carry out the activities specified within the faculty under his/her responsibility.

·         To provide the information and documents requested by the dean for the courses and laboratories he/she is responsible for.

·         To carry out improvement studies according to the results of the course evaluation form filled by the students for the courses he/she is responsible for at the end of each semester.

·         To perform other duties specified in the Higher Education Law and Regulations.

·         To fulfill the consultancy and courses in the best way under the Higher Education legislation and the ideal of the developed country.

·         He/she constantly improves itself.

·         Developing foreign language and academic knowledge and intellectual equipment.

·         Organizing extracurricular university activities and contributing to the activities organized.

·         To do social responsibility projects, to be a leader in the society and to strive to be useful to him/her students.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         To carry out other tasks given by head of the department and the dean.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Lecturer

·         Head of Department, Head of Academic Unit

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Lecturers are responsible to the head of department and head of academic unit, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         Research assistants work as teaching assistants who assist in research, examination and experiments in higher education institutions and perform other related duties assigned by authorized bodies.

Roles and Responsibilities

·         To act in accordance with the objectives and principles specified in Articles 4 and 5 of the Higher Education Law, and the job description specified in Articles 3/p and 33.

·         To be ready and assist in scientific research and activities.

·         To perform the tasks given regarding the graduation ceremony and orientation program.

·         To lead student groups representing the faculty in sports festivals.

·         Participating in the preparation of course and exam programs.

·         Assisting faculty members in student counseling services.

·         To take part in meetings and representations.

·         To carry out scientific research and activities, to make publications.

·         To pursue an academic career by participating in master's and doctoral programs.

·         Ensuring efficient, effective and economical use of resources.

·         To support the obligatory studies of the department such as educational activities, strategic plan, performance criteria, etc.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         To perform other duties assigned by the head of the academic unit, the head of the department and the dean.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Lecturer

·         Head of Department, Head of Academic Unit

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657 and the Higher Education Law No. 2547.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Research assistants are responsible to the head of department and head of academic unit, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         He/she carries out the meeting, admission and other procedures of the faculty dean in line with the efficiency principles.

Roles and Responsibilities

·         He/she carries out the services of the dean's meetings and admissions in line with contemporary communication principles.

·         He/she provides internal and external phone calls of the dean.

·         He/she receives the documents coming to the Dean's Office and saves them in the document program.

·         He/she ensures that the documents coming to the Dean's Office are signed by the senior managers and sent to the relevant units.

·         He/she makes sure that the transferred documents are given to the appropriate services to prevent theft.

·         He/she provides communication between the dean and all official institutions and units.

·         In the dean's absence, he/she notes the visitors and forwards them to the dean.

·         He/she arranges the dean's internal and external appointment requests.

·         He/she prepares and distributes the dean's congratulatory messages on religious and national holidays.

·         In the dean's assignments, he/she follows the leave and induction correspondence and makes reservations for travel and accommodation.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         He/she performs other duties assigned by the Dean's Office.

·         Carrying out other works and transactions given by the senior manager(s) to which he/she is affiliated.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Dean's Secretary

·         Dean’s Office

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Dean's Secretary are responsible to the dean and secretary of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Higher Education Law No. 2547

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         Purchaser is responsible for ensuring that the necessary goods and services are purchased in accordance with the laws and regulations in the fields of activity of the faculty.

·         Tax assessor is responsible for arranging the documents and correspondence regarding the salary, additional courses and other payments of the faculty.

Roles and Responsibilities (Tax assesor)

·         Ensuring the processing of personnel salaries.

·         Performing accrual transactions of new and departing personnel.

·         Preparing domestic and international permanent runner notifications.

·         To make travel and daily allowance payments of domestic and international assignments.

·         Carrying out the procedures regarding the payment of Academic Jury Membership fees.

·         Preparing the payment order documents for the expenses to be made in the faculty.

·         Keeping necessary files on expenditures.

·         Conducting market research, preparing correspondence, informing the commission chairman, together with other purchaser, regarding the goods and materials to be purchased.

·         Ensuring that all payments are made on time in accordance with laws and regulations.

·         Examining the accrual documents, being careful not to make incorrect payments.

·         Procuring the necessary printing materials for the office.

·         Sending documents such as floppy disks, CDs, lists related to payments to the relevant bank.

·         To prevent erroneous payments by following the personnel who left, started to work, on leave, on a report or on temporary duty.

·         Regarding additional course payments: to follow the documents required by the departments or academic staff, to warn those who do not, to notify their supervisors of those who cause delay in payment.

·         Making SGK employment and leaving notices of paid personnel and making monthly SGK bonus transactions.

·         To ensure that accrual-related information is constantly backed up and stored.

·         Archiving of payments.

·         To comply with the decisions made as a result of the audits of the TCA every year, to carry out the payments in line with these decisions.

·         To prevent giving information and documents to irrelevant persons without the knowledge of supervisors.

·         Supporting budget work.

·         Keeping the information of the personnel up to date and transferring them to the Social Security Institution.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         Using faculty assets and resources efficiently and economically.

·         Avoiding extravagance, to respect confidentiality.

·         To comply with the working hours with the dress code.

·         Knowing that they have sensitive and risky duties and acting accordingly.

·         Performing other duties assigned by the faculty secretary.

Roles and Responsibilities (Purchaser)

·         Conducting market research, preparing correspondence, informing the commission chairman, together with other purchaser, regarding the goods and materials to be purchased.

·         Preparing internal and external correspondence regarding the activities carried out in the unit and submitting them to the approval of the faculty secretary.

·         To prepare various documents related to the unit in line with the instruction of the faculty secretary.

·         Filing and archiving all kinds of documents related to the unit according to the standard file order.

·         Communicating with internal or external persons on matters related to his/her duties in line with the instruction of the faculty secretary.

·         To inform the faculty secretary about the activities carried out regularly.

·         To convey the requests and problems related to the activities carried out to the faculty secretary.

·         To convey the material and equipment needs related to the activities carried out to the faculty secretary.

·         Purchasing all kinds of goods and services required from consumption goods and materials purchases, service procurements, representation, hospitality and promotion expenses, repair expenses and real estate property maintenance and repair expenses in accordance with the Public Procurement Law

·         To prepare documents related to maintenance and repair of devices, machinery and equipment.

·         Preparing the documents related to the purchase of tools, devices, machinery and equipment in line with the requests from the administrative units.

·         To prepare the documents related to the purchase of materials to be obtained from the State Supply Office.

·         To register and approve the relevant place on the website of the Public Procurement Authority purchases made based on Articles 21 and 22 under paragraph (i) of Article 62 of Law No. 4737.

·         To prepare the annual budget draft of the strategy development department in line with the budget preparation guide and to present it to the head of the department through the faculty secretary.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         Using faculty assets and resources efficiently and economically.

·         Avoiding extravagance, to respect confidentiality.

·         To comply with the working hours with the dress code.

·         Knowing that they have sensitive and risky duties and acting accordingly.

·         Performing other duties assigned by the faculty secretary.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Purchaser and Tax assessor

·         Faculty Secretary

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Purchaser and Tax assessor are responsible to the dean, vice-deans and secretary of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Civil Servants Law No. 657

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         Duties within the service area of the unit where he/she is employed; to carry out within the framework of the provisions of the law, statute, regulation and other legislation.

Roles and Responsibilities

·         Preparing the agendas of the faculty boards (Administrative Board, Faculty Board and Academic General Assembly) one day in advance, writing the decisions taken in the decision book and distributing them to the relevant units.

·         Writing faculty board decisions.

·         To organize the correspondence of the faculty, to prepare the articles to be signed.

·         Recording incoming and outgoing documents, sending the transferred documents to the departments.

·         Ensuring that internal and external mail transactions are carried out regularly every day.

·         To protect all kinds of information and documents belonging to the dean's office, to prevent them from falling into the hands of irrelevant people.

·         Working in harmony with other units in terms of work efficiency.

·         Keeping statistical information about the faculty.

·         To take care that the correspondence is short, understandable and error-free.

·         Checking and receiving the documents coming from the units, sending back the wrong ones.

·         To monitor changes in laws and regulations.

·         To follow the periodicals.

·         Removing documents that need to be archived at the end of the year.

·         Issuing documents in accordance with regulations.

·         To keep a copy of the documents sent to higher authorities, other institutions and organizations.

·         To avoid unnecessary correspondence.

·         Not using devices such as stoves, heaters, tea makers that may be dangerous in the working room, checking electronic devices such as computers and printers at the end of the working day.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         Using faculty assets and resources efficiently and economically.

·         Avoiding extravagance, to respect confidentiality.

·         To comply with the working hours with the dress code.

·         Knowing that they have sensitive and risky duties and acting accordingly.

·         Performing other duties assigned by the faculty secretary.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Editorial Office

·         Faculty Secretary

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Purchaser and Tax assessor are responsible to the dean, vice-deans and secretary of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Civil Servants Law No. 657

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         The human resources unit is responsible for preparing incoming and outgoing documents, making correspondence within and outside the faculty, and arranging personal files.

Roles and Responsibilities

·         To arrange the correspondence of the faculty regarding the personnel, to prepare the articles to be signed.

·         To keep information about the staff, to prepare the decrees of the assistant service personnel who need to progress by level or degree, to monitor the changes in transfer, appointment and resignation.

·         Preparing the letters of initiation of leave / duty / report return of the personnel.

·         Notifying the accrual office of information about the assignment, report, or leave personnel.

·         Following the terms of office, promotion dates and military service of the academic staff and notifying the faculty secretary.

·         Ensuring that necessary correspondence and applications are made on time.

·         To protect all kinds of information and documents belonging to the dean's office or individuals, to prevent them from falling into the hands of irrelevant people.

·         To prevent others from seeing, reading, examining or obtaining documents from personnel files or other writings.

·         To make correspondence of incoming or outgoing personnel.

·         To follow up the property declaration of academic and administrative personnel.

·         To make the initiation and resignation procedures of the personnel.

·         To follow the records of the personnel.

·         To process green and gray passports.

·         To make the identity card correspondence of the personnel.

·         Making all domestic and international assignment correspondence.

·         To carry out and follow up the examination and jury procedures related to the recruitment of instructors.

·         To carry out the procedures of the instructors coming with the OYP staff.

·         Making correspondence related to compulsory service.

·         Following the appointment processes of the lecturers in the academic units and departments and ensuring their correspondence.

·         To follow up the terms of office of the dean, deputy deans, department heads, deputy heads of department and heads of academic unit of the faculty.

·         To make proxy correspondence of the dean, department heads and faculty secretary.

·         To make permission correspondence for academic and administrative staff.

·         To carry out the retirement procedures of academic and administrative personnel.

·         To follow up the disciplinary investigations of academic and administrative staff.

·         To follow the necessary transactions in the Social Security Institution activation system of the personnel who have started and left the job.

·         To do administrative staff follow-up and correspondence.

·         Making adaptation affairs of personnel.

·         Ensuring that all personnel lists are kept up-to-date.

·         Working in harmony with other units in terms of work efficiency.

·         To keep statistical information about the faculty.

·         To ensure that correspondence is short, clear and error-free.

·         Monitoring changes in laws and regulations.

·         To follow the periodicals.

·         Removing documents that need to be archived at the end of the year.

·         Issuing documents in accordance with regulations.

·         To keep a copy of the documents sent to higher authorities, other institutions and organizations.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         To comply with the working hours with the dress code.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Human Resources

·         Faculty Secretary

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Human resources unit is responsible to the dean, vice-deans and secretary of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Civil Servants Law No. 657

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         Duties within the service area of the unit where he/she is employed; to carry out within the framework of the provisions of the law, statute, regulation and other legislation.

Roles and Responsibilities

·         Making the first registration process of newly registered students to the faculty.

·         Preparation of student certificate, transcript and military service document and execution of postal works.

·         Carrying out registration freeze procedures.

·         Carrying out the procedures of students who voluntarily cancel their registration.

·         Execution of student scholarship and food aid transactions.

·         Execution of student disciplinary proceedings.

·         Carrying out the registration procedures for the transfer of students.

·         Calculating success rates.

·         Correspondence, filing and archiving of documents.

·         Solving the problems that may arise in the student information system by meeting with the information processing department.

·         Carrying out incoming and outgoing student transactions related to programs such as Erasmus, Farabi and Mevlana.

·         Preparation of student representative elections.

·         Making announcements about students.

·         Preparation of annual statistical information.

·         Processing the grades in the exam lists into the student registers and archiving the exam lists.

·         Preparing dismissal procedures and graduation documents.

·         Filling in the information about the student loan and sending it to the relevant departments.

·         Making course assignments.

·         Processing part-time students.

·         Preparation of student decisions deemed appropriate by the Faculty Administrative Board.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         To comply with the working hours with the dress code.

·         Performing other works and transactions given by the top manager(s).

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Student Affairs

·         Faculty Secretary

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Student Affairs is responsible to the dean, vice-deans and secretary of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Civil Servants Law No. 657

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         They undertake the tasks of eliminating technical malfunctions in the buildings of the faculty and participating in and supervising maintenance and repair works.

Roles and Responsibilities

·         To fix minor issues with the faculty's buildings' electricity, water, doors, windows, machinery, and equipment, and to make sure that those that can't be fixed are by informing the appropriate parties.

·         Developing plans for the protection, organization and order of the building, ensuring that they are implemented with the approval of those concerned.

·         To ensure that the building is kept ready for continuous education.

·         Assisting the administration in purchasing materials related to machinery, equipment and building maintenance repairs.

·         To make repairs in the working rooms as soon as possible in order according to the work plan.

·         Contributing to the economical use of the building and its layout.

·         To follow the technology closely, to inform the relevant people about innovations.

·         To ensure that annual maintenance contracts are made for the machines, to check whether their monthly maintenance is done, and to keep the correspondence, reports and warranty documents related to them.

·         Assisting with printing and photocopying if needed.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         To use faculty assets and resources efficiently and economically.

·         To avoid extravagance, to respect confidentiality.

·         Knowing that they have sensitive and risky duties and acting accordingly.

·         To comply with the working hours with the dress code.

·         To perform other duties assigned by the Faculty Secretary.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Technician

·         Faculty Secretary

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Technician is responsible to the dean, vice-deans and secretary of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Civil Servants Law No. 657

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         The department secretary is responsible for making official correspondence regarding the department.

Roles and Responsibilities

·         To make and follow up the general correspondence related to the department secretariat, to organize the necessary work flows on a daily, monthly and annual basis in order to carry out the works carried out in the department secretariat on time and correctly.

·         Assisting the department heads in the preparation of the lesson plan and making correspondence.

·         Assisting the department heads in the preparation of the curriculum, preparing the necessary data about the curriculum, making the necessary correspondence.

·         To write informative articles for lecturers about course programs.

·         To assist the department heads in the preparation of the exam programs, to prepare the necessary data about the exam schedule, to make the necessary correspondence.

·         Announcing the course schedules and exam schedules to the faculty members and students.

·         To deliver the necessary data to the head of department during the preparation of the programs.

·         Announcing the courses that the instructors could not do due to their excuses to the students and informing the dean's office.

·         Giving the instructor course information to the student affairs unit in accordance with the academic calendar.

·         To appoint student advisors before the start of each academic year.

·         Archiving exam results and grade approval forms.

·         To make relevant correspondence to ensure that course adjustment decisions are made and to present them to the board of directors.

·         Receiving the registration freeze requests of the students and submitting the correspondence to the board of directors.

·         To make the correspondence of the students about the internship and to guide the students in this regard.

·         To make correspondence regarding the extension of the term of office of the academic staff of the department.

·         To receive the grade correction requests of the lecturers and to make the necessary correspondence about submitting them to the board of directors.

·         Making correspondence and announcements about food aid.

·         Making correspondence and announcements about scholarships.

·         Making affairs related to the dismissal of students.

·         Making correspondence regarding student transfers.

·         To make announcements about academic staff and students.

·         To make the necessary correspondence regarding the graduation of the students.

·         To follow YOK, university senate, etc. the decisions and to implement them.

·         Making correspondence regarding student amnest.

·         Making the necessary correspondence about receiving the excused registration renewal petitions of the students and submitting them to the board of directors.

·         Collaborating with other units within the institution for departmental procedures when necessary.

·         Archiving the documents related to the department.

·         To fulfill the requirements of the decisions made by the boards related to the students, to announce them to the relevant parties.

·         Meeting students' document requests.

·         Collecting the data related to the department and giving it to the editorial department in order to prepare the annual reports.

·         Correspondence about conferences and seminars.

·         To ensure that all persons entering the working environment leave the environment satisfied.

·         Answering students' questions about education and training in a courteous manner or directing them to the relevant unit.

·         To inform the faculty secretary about the works that cannot be done by the department secretariat and their reasons.

·         To comply with the ethical rules of the faculty, to support internal control activities.

·         To use faculty assets and resources efficiently and economically.

·         To avoid extravagance, to respect confidentiality.

·         Knowing that they have sensitive and risky duties and acting accordingly.

·         To comply with the working hours with the dress code.

·         To perform other duties assigned by the head of department and faculty secretary.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Department Secretary

·         Faculty Secretary

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Department secretary is responsible to the dean, vice-deans and secretary of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Civil Servants Law No. 657

Job Description

Under with the objectives and principles determined by the top management of Suleyman Demirel University:

·         The movable property and registry officer is responsible for acting in accordance with the relevant laws and regulations in matters such as the registration, preservation, distribution within the institution, export or transfer to other institutions and organizations, and deduction of faculty properties.

Roles and Responsibilities

·         Ensuring that all kinds of materials are entered and exited in accordance with the instructions.

·         Execution of the fixtures and consumables brought to the institution according to the instructions.

·         Execution of durable movable goods transactions.

·         Making plans and programs related to working principles.

·         Examination of the needs lists and warehouse stocks requested by the units.

·         Arrangement of the movable transaction receipt and inspection report of the materials received by the purchasing unit.

·         Properly recording the materials procured from university units.

·         Notifying the material registered as donation to the strategy development department.

·         Preparing the deduction list of consumables in quarterly periods and reporting it to the strategy development department.

·         Making unit filing operations, ensuring the delivery of materials to be transferred to the archive.

·         Compliance approval procedures.

·         Material counting operations are carried out in accordance with the instructions within the periods specified in the regulations.

·         At the end of the financial year, the documents are classified and filed and removed to the unit archive.

·         At the end of the financial year, to prepare the counting report, the movable counting and inventory report, the expenditure unit and the movable management account statement.

·         To provide the solution of the identified problems by making necessary correspondence with other units of the university regarding maintenance-repair and material requests.

·         Making unit filing operations, ensuring the delivery of materials to be transferred to the archive.

·         To comply with the working hours with the dress code.

·         To perform other duties assigned by the head of department and faculty secretary.

Job Authority

o   To have the authority to perform the above-mentioned duties and responsibilities.

o   Being able to use the tools and equipment required for the completion of the activity.

Manager Closest to Movable Property / Registration Control Officer

·         Faculty Secretary

Qualifications in Employee in This Job

·         To have the general qualifications specified in the Civil Servants Law No. 657.

·         To have work experience at the level required by the job.

·         To have the necessary decision-making and problem-solving qualities in order to continue him/her activities in the best way.

Responsibility

·         Movable Property / Registration Control Officer is responsible to the dean, vice-deans and secretary of faculty, while fulfilling all of the above-mentioned duties in accordance with the laws and regulations.

References

·         Civil Servants Law No. 657